Agent Monday: A Typical Day

People ask me how I am. I say BUSY!  That’s an important thing for writers to keep in mind when they deal with any agent.  Sure, we work through a large quantity of queries in our inbox, plus it takes time to read through lengthy manuscripts from prospective clients and from our own clients. But that is just the start of it all. I thought I would share with you my day.

Typically I’ll start around 6 a.m. or so. Yes, coffee is definitely involved.  First stop: my inbox. I go through queries in there first. Let’s be honest: for most of them I know RIGHT AWAY that it’s a no. Sorry, fellow writers (remember, I’m a writer too, so I don’t take your dreams lightly), but there is always a huge percentage of queries that are simply not ready for prime time. These are writers who haven’t read up on what I actually represent, who haven’t paid attention to how to actually write a query, who haven’t even spell checked their emails, and who commit a whole host of “don’t ever do that’s” in their emails.  If you can’t get one page right, then you’ve definitely lost me.

For the queries that pass basic requirements, I look closer, gauging my interest. My guidelines allow for writers to paste in the first 20 pages of the actual manuscript so I get a great feel for what’s being subbed (guess how many writers who fail to include their pages get me to take extra time to ask them for more? Yeah, slim to none…read the guidelines, people!) I ask myself is this submission fresh? Am I fascinated? Is it well-written?  Am I anxious to add this to my pile of considerable reading???  If the answers are YES, then I know something special just may be coming my way, and I request the full manuscript.  If I’m on the fence about it? It’s a no.

Okay, so my coffee’s cold and my query inbox is a little thinner.  Time for a stretch, and a second cup of coffee, and some time  attending to my other inbox stuff. Can I do an interview? Sometimes I say yes, if it’s reasonable. Can I do lunch so someone can pick my brain about the business? These days, even for people I know, the answer is always no. Hey, I love a free lunch, but I simply don’t have the luxury of time. Does a conference that I’m attending need info from me? I keep on top of these details.

Now it’s time to get serious. My clients. I open any emails I have from them (remember, it isn’t 9 a.m. yet), and acknowledge that I’ve received whatever they’ve just sent, or answer any questions they may have, or update them on stuff if needed. My clients are a prolific bunch, so I keep close track of what they’ve sent me and get to their material asap, and I always try to give them a feel of when I’ll get back to them with comments and notes (I know how agonizing waiting can be for them; I think having a realistic expectation helps).

It may surprise some of you to know that it can sometimes take up to a month to give comments on a client’s picture book. So here’s something to keep in mind: unless there’s a time-sensitive reason to do otherwise, I make every effort to get to client manuscripts in the order they’ve come in to me. So when a picture book manuscript arrives, I may be in the middle of revising a 650 page historical novel for another client, I could have just received a revised middle grade the day before, and I could be in the middle of pitching two other novels, plus making a few needed trips to NYC , and tying up loose ends on some contracts, so…. 

Obviously a LOT is going on. I keep a huge dry erase board by my desk (yeah, old school!) to keep pending things in plain sight.  Here are SOME of the client manuscripts pending right now: A revised horror short story collection. A revised picture book. A revised YA novel. A revised middle grade fantasy novel.  

Okay, so after touching base with clients, I take my last sip of coffee, set the mug aside, and get down to the day’s work. What’s up? I get my pitch and notes in order for a middle grade manuscript, and around 9:30 or 10-ish, start calling. Some editors I’ll get through to, others I’ll get their voice mail and have to call back.  I’ll keep calling throughout the day until I connect with my list of people. I use the time on the phone to of course pitch the book and convey what has excited me about the manuscript in a way that this excitement catches on. I’ll also briefly chat with the editor. Then I’ll wrap that up by emailing the manuscript to the requesting editor, along with a followup note and the author’s bio and synopsis.  I’ll record the submission in my client’s file, shoot a submission update to my client, and also update my editor files with what submission was sent when, and about anything else I may have learned about the editor that will help me target future submissions to that person. Phew.

Also, in between all of this, I’m getting ready for another new submission. I’ve just received the revised bio and synopsis of this work over the weekend from my author. I’ll comb through these and make sure they’re perfect.  I’ve already spent numerous hours last week researching editors who love this sort of book, so I have all that info ready to go. Now I just have to perfect my pitch.  I’ll start actually pitching that book to editors tomorrow, Wednesday at the latest.

ALSO today, I’m getting ready for a phone appointment tomorrow with one of my authors to talk about marketing. I already have some thoughts for her, but I want to pull together some specifics.  Her novel’s coming out in about a year, so in the meantime there’s much she can do to perk up her website and use of twitter and Goodreads, and to start making connections with likely readers and reviewers. So, notes galore shall be jotted down.

ALSO ALSO, I’m going to start a close read of a manuscript from one of my clients. We’ve already done a pass between us where I’ve given extensive notes, so I’ll be looking to see if we are ready to go out on submission or if more tweaks are needed first. Things have to be PERFECT before I’ll send ’em out in the world. Here’s where having a background as a writer and editor really helps me out.

In the meantime, more things ping into my inbox. Emails from my agency that demand attention. Bits and pieces of info from my clients that I like to acknowledge immediately. Queries (I confess that when I take breaks I like to quickly scan through these to see if any of them are so hot that I simply must look at them right away…but most can wait).

If I’m lucky, I remember to stand and stretch now and then, and to eat.  And if my family’s lucky, I remember to stop working by around 6 and actually have something to make for dinner.  And at night? I’ll sit in my jammies and look over a requested full in my inbox.

Of course, it’ll have to be all sorts of amazing. If I’m going to take it on, ya know there will be a wee bit of work involved…

Okay, time’s wasting.  Get to work, people!

 

*Marie is an Associate Agent at the Jennifer De Chiara Literary Agency in New York City.  To keep up with all her posts, subscribe to her site by clicking on the “Subscribe to Marie’s site here” link located on her page on the upper left margin.