Agent Monday: It’s all about Priorities

conceptHappy Agent Monday, people! This weekend was all about stepping outside while the sun was finally shining and the snow was starting to finally recede. Plus there were all those weekend-ish priorities intruding from vacuuming, to food shopping, to doing taxes, and reading queries (I do like to do that with my first cuppa Joe first thing on weekend mornings). But Monday’s priorities are entirely different. Ah, where to start? It’s all about being organized even as things are being tossed at me left and right. At the end of the day, and especially at the end of the week, I want to have moved forward on goals I’ve set for myself.  So in today’s post, I thought I’d shed a little light on just what this agent might be doing in a typical week. And for this agent, it’s all about priorities.

What are my priorities?  Let’s start with my email inbox. My inbox pings dozens of times. So many emails. How to keep it straight? My eye zooms over the list and if there is an email from a client, I open it immediately. Makes sense, right? And I respond as quickly as possible, even if it’s just to say, hey, I got this and I’ll get back to you later today. In most cases, I follow up on that email as soon as I see it. They are my clients, after all. Next to be opened? Any emails from my fellow agents within our agency, and from editors. They are top priorities, too. This is the core of my business, true?

Okay, then there are dozens of queries. They continue to spill into my box. When I’m taking breaks throughout the day, I may zoom through a bunch of them just to preview them. Preview? Yeah, I’m just seeing if this is a query I need to read immediately, or if it can wait till another day. What’s a need to read immediately query? Something that I’ve been particularly waiting on. Something from an established author. Something that grabs me by the throat and I just have to read RIGHT NOW. But most can wait till I have more time. I do want to take time to consider them, so I set them aside to do that, probably over a weekend.

One kinda surprising thing to note is that if I get a query that I’d requested from a pitch at a conference, or through some other personal connection I’ve had with the writer, it might actually take me a little longer to read and respond. Um, huh? Wouldn’t that person be in the VIP track and get a faster answer? Well, yes and no. This is a query that I know I need to take even more time with. Even if I’m not interested as soon as I start reading it, I’ll need to offer a more personal response. So I slot those reads into when I can spend that sort of time on them. But, mind you, all queries take time. That’s why you might get a form response from me if I’m not interested. Try not to be hating on the form replies from agents. Think about it this way: If I didn’t use this form letter, most writers would never get a response because there simply isn’t enough time to read and personally respond to every single query. As a writer myself, I know how important it is to get any answer. You want to know your status, you want to find your agent. If I’m not the agent for you, then you want to know and move on. That’s your priority, and I try to respect that and be as quick as I can.

Okay, so that’s just my inbox, which, let’s face it, also has a ton of other things popping into it. Like follow-ups for conferences I’ll be participating in. And questions from our film agent that need answers. And interactions with our foreign rights rep. These are all top priorities, too.

What else do I have cooking in a typical week? Well, let’s pull out my client spread sheet and take a look. My clients are productive and they are keeping me BUSY! Let’s see…I have two new manuscripts I’ve never read to look at and respond to. I’ve got six manuscripts that have been revised based on my notes and that I need to read through for final edits. I’ve got two manuscripts that I’ll be pitching this week, which means I need to tweak my pitch and finalize my list of perfect editors, and get on the phone to call those perfect editors…plus, then I’ll have to follow up by sending out the manuscripts to the editors, and updating my files and my clients related to those submissions. Phew, right?

AND, I’ve got a phone appointment later today, a meeting with an author tomorrow. An interview to do for a publication… Oh, and I also have some requested full manuscripts awaiting response. Not such a bad week, actually. It’s tougher when you have to leave the office for a length of time for a conference or a number of meetings.

That’s why I try to be smart about how I use my time. And this is all why you the writer should be careful with time when it comes to agents. If you are subbing queries, don’t waste time sending to agents who don’t rep your sort of work. Don’t waste time sending out queries for work that isn’t polished to perfection. Don’t waste time within your query talking about irrelevant stuff – get to the point and convey your idea quickly, and agents will be appreciative and responsive. If you have an agent, be mindful of his time. You want your agent tending to your career, so don’t waste time chattering on the phone, for example, when you can send him a quick email instead. I’m not telling you all of this just to make an agent’s life easier (but, hey, that’s a nice perk), but to make your writing life more productive and fruitful. It’s your time and your career – important priorities for you!

So, onto my priorities for the week. Agent Monday Post? Done. Desk organized with pens, my reading glasses, notepad, sticky notes and highlighters. Client spreadsheet open. Client files I’m tending to today, stacked to my left. List of my top priorities for the week – front and center.

Ready? Set? And go!

*Marie is an Associate Agent at the Jennifer De Chiara Literary Agency in New York City.  To keep up with all her posts, subscribe to her site by clicking on the “Subscribe to Marie’s site here” link located on her page on the upper left margin.

 

 

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One thought on “Agent Monday: It’s all about Priorities

  1. Hi Maria – Loved your posting. Here is a mini-scene from my novel.
    Captain Dan followed the subtle aroma of watered down coffee to the galley. He inadvertently bumped into Java Joe, the friendliest coffee maker in the Royal Navy. Joe was so well known for his hospitality and insipid coffee, sailors the world over, when they were hankering for a cup of black coffee, need only ask for a cuppa Joe.

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